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Candidates

Talent Pools

Keep promising candidates in named collections that cut across jobs.

Talent pools are named collections of candidates that cut across jobs. Use them for people worth coming back to: strong runners-up, candidates for a role you’ll open next quarter, or anyone you don’t want to lose track of when their application closes.

Find them under Talent Pools in the sidebar. Each pool card shows its name, description, color, and how many candidates it holds.

Creating a pool

1

Click New Pool

On the Talent Pools page, click New Pool. If you have no pools yet, click Create Your First Pool.

2

Name and describe it

Enter a name, which must be unique, and an optional description of who belongs in the pool.

3

Pick a color

The color appears on the pool’s card and on candidate badges, so pools are easy to tell apart.

4

Click Create Pool

The pool is ready to receive candidates.

Adding candidates to a pool

There are three ways:

  • From a candidate’s profile: click Add to Pool in the action bar, choose the pool under Select Pool, and add optional notes. The dialog shows which pools the candidate is Already in.
  • From the Candidates page, in bulk: select candidates, then click Add to Pool in the bulk actions toolbar. Candidates already in the pool are skipped.
  • When you mark a job as filled: the Mark as Filled dialog’s Save candidates to a talent pool option is on by default. It saves the job’s in-progress candidates, who are closed out when the job is filled, to a new pool, named after the job and month, or to one of your existing pools.

A candidate can belong to any number of pools. Their pools appear as colored badges in their profile header.

Adding a candidate to a pool doesn’t change their status or their application. Pools are an organizing layer on top.

Viewing a pool’s members

Click a pool to open the Candidates page filtered to that pool. The page title becomes the pool’s name, and a banner shows which pool you’re viewing, with Back to pools to return. Search, filters, bulk actions, and profiles all work as usual, so you can, for example, email everyone in a pool.

You can also use pools as a filter on the main Candidates page. The Pools filter shows candidates In pools or Not in pools you choose, and Hide all pooled candidates hides anyone in any pool. See Filters and Saved Views.

Editing and deleting pools

Each pool card has a menu:

  • Edit changes the pool’s name, description, or color.
  • Delete removes the pool permanently. The candidates in it aren’t deleted; they’re only removed from the pool. A pool marked Default can’t be deleted.

There’s currently no way to remove a single candidate from a pool in the portal. If you need someone taken out of a pool, contact CONFIRM support.