Status Reference | CONFIRM Docs

Every candidate has exactly one status at a time — the badge you see on the candidate list and profile. This page is the complete dictionary: look up any status to see what it means and what to do next. For how candidates move between statuses (automatic and manual transitions), see Pipeline Stages.

How to read a status

Each status rolls up to one of three types:

Active — the candidate is on the main path toward a hire, and either CONFIRM or your team is moving them forward.
Side-step — a temporary detour (a reschedule, a no-show, or a pause that needs your input). The candidate rejoins the main flow once you act.
Terminal — the process has ended for this candidate (hired, rejected, or otherwise closed).

Some statuses below appear with a round number (for example, Awaiting Interview · Round 2). Those only show up in multi-step pipelines — see Multi-step pipelines at the bottom. In a simple single-step pipeline you’ll only see the base names.

Core statuses

Status	What it means	Type
Applied	The candidate just entered the system and hasn’t started screening yet.	Active
Awaiting Screening	Queued for the AI screening call — including retry and voicemail attempts.	Active
Ineligible for Screening	Blocked before screening could happen (for example, blocklisted or failing a pre-screen rule).	Terminal
Failed Screening	Completed the screening call but didn’t meet the knockout criteria.	Terminal
Eligible (Awaiting Scheduling)	Passed screening; waiting for an interview to be scheduled.	Active
Client Screening	Going through your team’s own screening or review steps.	Active
Awaiting Review	Screening is done and the candidate is waiting on a recruiter to review, decide, or schedule.	Active
Pending Evaluation	An evaluation has been sent (or is ready to send); waiting for the result.	Active
Client Request Interview	Your team has requested an interview with this candidate.	Active
Interview Scheduled	An interview is booked.	Active
Reschedule Requested	The candidate asked to move a scheduled interview.	Side-step
No Show	The candidate missed a scheduled interview.	Side-step
Past Interview	The interview happened; a decision (hire, next round, or reject) is pending.	Active
Awaiting Recruiter Action	The automated flow paused; a recruiter needs to decide what happens next.	Side-step
Failed Interview	The candidate wasn’t successful after interviewing.	Terminal
Hired	The candidate was hired.	Terminal (success)
Rejected	The candidate was removed from consideration by your team, or withdrew.	Terminal
Do Not Contact	The candidate should not be contacted again.	Terminal
Refused Recording	The candidate declined call recording, so the screening call couldn’t proceed.	Terminal

When a candidate withdraws on their own, the badge reads Withdrew instead of Rejected — same status, different outcome label, so you can tell “we passed” from “they passed.”

Multi-step pipelines: round-numbered statuses

Most jobs run a single screening-to-hire flow. Some run a multi-step pipeline — for example screening → evaluation → interview → second interview → hire, or a flow with an extra background check or recruiter-review step. In those pipelines, each repeating step is numbered so you always know which round a candidate is in.

Status	What it means	Rolls up to
Awaiting External Evaluation · Round n	An external evaluation for round n was sent (for example, a video assessment or skills test); waiting on the result.	Pending Evaluation
Awaiting Recruiter Review · Round n	Your team’s review step for round n — a recruiter needs to look at the candidate before they move on.	Awaiting Review
Awaiting Background Check · Round n	A background check is in progress for round n.	Awaiting Review
Awaiting Interview Scheduling · Round n	The candidate cleared the prior step; waiting for the round n interview to be booked.	Eligible (Awaiting Scheduling)
Awaiting Interview · Round n	The round n interview is booked and upcoming.	Interview Scheduled
Past Interview · Round n	The round n interview happened; a decision is pending.	Past Interview
Awaiting Hire Decision	All interview rounds are complete; the final hire decision is pending.	Past Interview

How the round numbers work. Round 1 is the first time a step runs, Round 2 the second, and so on. A candidate in a two-interview pipeline who clears their first interview moves from Past Interview · Round 1 to Awaiting Interview Scheduling · Round 2. The terminal statuses (Hired, Rejected, Do Not Contact, and so on) are never numbered — there’s only one ending.

Round-numbered statuses roll up to the core statuses above everywhere it matters: dashboard tiles, the screening funnel, metrics, exports, and the status filter. A candidate in Awaiting External Evaluation · Round 2 is counted and filtered exactly like one in Pending Evaluation — so a two-round pipeline and a one-round pipeline report the same shape.

Filtering and reporting by status

The status filter on the Candidates page groups statuses into the five funnel phases — Applied, Contacted, Screened, Interview, Decided — so you can filter without memorizing every name; round-numbered statuses fall into the right group automatically. See Filters & Saved Views for presets and saved filters, and Reviewing Results for what to do with candidates in the review and evaluation statuses.