Status Reference | CONFIRM Docs

Every candidate shows one status at a time: the badge in the Status column of the candidate list and the highlighted step on their profile. This page explains every status you can see. For how candidates move between statuses, see Pipeline Stages.

Statuses come from the job’s own pipeline, so the exact wording depends on how that job is built. A job with one interview round shows Interview · Scheduled; a job with three rounds shows Round 2 · Scheduled.

How to read a status

Most in-progress statuses have two parts separated by a dot: Stage · Sub-state, for example Round 2 · Booking.

The stage is the step the candidate has reached. The sub-state tells you whose turn it is:

Sub-state	Whose turn	What it means
· Booking	Candidate	Waiting for the candidate to pick an interview time from their booking link.
· Scheduled	Nobody	The interview is booked and upcoming.
· Done	You	The interview happened; your decision is pending.
· Review	You	A review step sits before this stage. Someone on your team must approve the candidate before they move on.

A status with no sub-state, such as Screening, Background Check, or Hire Decision, means the stage name says everything.

In-progress statuses

Status	What it means	Whose turn
Applied	The candidate has just applied and hasn’t been called yet.	CONFIRM
Screening	The AI screening call is queued, in progress, or being retried. A second line under the badge shows the latest call result, such as Voicemail left or No answer.	CONFIRM
Screening Complete	The screening call is finished and the candidate is waiting for your team’s first review.	You
Interview · Booking	The candidate has been sent a booking link and hasn’t picked a time yet.	Candidate
Interview · Scheduled	The interview is booked. The line under the badge shows when.	Nobody
Interview · Done	The interview happened; decide whether to advance, hire, or reject.	You
Assessment name Sent	An assessment step, such as a skills test, has been sent. The badge uses the assessment’s own name, for example Pitch Monster Sent.	Candidate
Intro Video Sent	The candidate has been asked to record a short intro video.	Candidate
Background Check	A background check step is in progress.	You
Hire Decision	Every interview round is complete; make the final hiring decision.	You
Awaiting Review	The candidate is waiting at a review step for your team.	You

Round numbers only appear when a job has more than one interview round. A single-round job shows Interview · Booking, Interview · Scheduled, and Interview · Done. A multi-round job shows Round 1 · Booking through Round 1 · Done, then Round 2 · Booking, and so on.

A review step takes the name of the stage it leads into. Round 2 · Review means someone on your team must approve the candidate before they can book round 2. The first review after screening is always called Screening Complete.

Interruptions

These pause the flow rather than end it. The candidate rejoins the pipeline once you act.

Status	What it means
Reschedule Requested	The candidate or your team asked to move a booked interview.
No Show	The candidate missed a booked interview. Rebook them or close them out. A second line shows No-show, or No-show ×2 for repeat no-shows.
Awaiting Recruiter Action	The automated flow paused, for example after an interview was cancelled, and needs your team to decide what happens next.

Closed statuses

The process has ended for this application.

Status	What it means
Hired	The candidate was hired.
Client Rejected	The candidate was rejected. The status filter calls this Rejected. This includes candidates your team rejected, candidates closed automatically for never responding, and candidates who missed a knockout question on a job with no review step.
Withdrew	The candidate pulled out. It’s the same closed state as a rejection, labeled differently so you can tell “we passed” from “they passed.”
Reassigned	The candidate was moved to another job. This old application closes; the new one appears under the other job.
Did Not Meet Requirements	On older jobs, the candidate missed a knockout question during screening. On current jobs, a missed knockout goes to your team’s review step instead, or is rejected if the job has no review step.
Ineligible for Screening	The candidate was screened out before a call was placed, for example because they live outside the job’s maximum distance or are on your blocklist.
Failed Interview	The candidate wasn’t successful after interviewing.
DNC	Do Not Contact: the candidate must not be contacted again. This blocks outreach on all of the candidate’s applications.
Refused Recording	The candidate declined call recording, so calls on this application are blocked.

The names in the Closed and Interruptions tables are CONFIRM’s defaults. If your organization renamed a stage, your portal shows your name instead.

Statuses on older jobs

Jobs created before the current pipeline builder use an earlier set of names. They mean the same things as their current equivalents:

Older status	Equivalent
Awaiting Screening	Screening
Awaiting Review	Screening Complete
Reviewed — Ready to Schedule	Interview · Booking
Interview Requested	Interview · Booking
Interview Scheduled	Interview · Scheduled
Past Interview	Interview · Done
Pending Evaluation	Assessment name Sent

Fit tiers

Separate from status, each candidate has a fit tier: a quick read on how well they match the job. It shows as a chip next to the candidate’s name on their profile, and as a colored dot on the candidate list when you turn on the Tier filter.

Tier	What it means
Strong fit	Résumé and screening results match the job well.
Moderate fit	A partial match. Worth a closer look.
Limited fit	A weak match against the job’s requirements.
Pending	Screening hasn’t finished yet, so there isn’t enough to go on.
Ineligible	The candidate was screened out automatically, for example for a missed requirement or distance.

The tier weighs the résumé more heavily than the screening call. It’s a sorting aid, not a decision: your team decides who moves forward.

Status phases in reports

Dashboards, metrics, and exports group every status into a small set of phases, so a three-round job and a one-round job report the same way. The phase names are: Applied, Outreach, Awaiting Review, Pending Evaluation, Ready for Interview, Interview Scheduled, Reschedule Requested, Awaiting Action, Past Interview, No-Show, and the closed phases Hired, Rejected, Did Not Meet Requirements, Ineligible, Failed Interview, Do Not Contact, and Refused Recording.

See Filters & Saved Views to filter the list by status or tier, and Reviewing Results for what to do with candidates waiting on your review.