Bulk Actions

Bulk actions let you act on many candidates at once from the Candidates page.

Selecting candidates

• Individual rows: use the checkbox at the start of each row.
• Whole page: use the checkbox in the column header to select the 20 candidates on the current page.
• All matching candidates: after selecting the whole page, a banner offers Select all N matching candidates. Click it to extend the selection to every candidate that matches your current search and filters, across all pages (up to 2,000 candidates).

When anything is selected, a toolbar appears at the bottom of the screen showing how many candidates are selected. Click the X on the toolbar to clear the selection.

Toolbar actions

Change Status

Choose a New Status and add an optional reason.

Reject

The bulk reject dialog lets you:

• Turn on Candidates withdrew from the position to record a withdrawal instead of a rejection.
• Add an optional reason.
• Turn on Send rejection email to email each candidate a personalized copy from a template. Under When to send, choose Send now or Schedule for later (24 hours, 48 hours, 1 week, or a date you pick). Scheduled emails can be cancelled from each candidate’s profile until they send. Rejection emails need a connected Gmail or Outlook mailbox.
• Cancel any scheduled interviews is on when the dialog opens. Turn it off to keep the selected candidates’ booked interviews.
• Turn on Also add to blocklist to block future applications that match each candidate’s email or phone and stop all further messages.

Click Reject N candidates to confirm.

Send Email and Send SMS

Choose Use Template to pick one of your templates, or Custom Message to write your own. Custom messages can use {{first_name}}, {{last_name}}, {{job_title}}, and {{company_name}}. Emails are sent from your connected Gmail or Outlook mailbox; text messages are sent from your organization’s phone number, and the dialog shows the character and segment count.

Add to Pool

Pick a pool under Select Pool and add optional notes. Candidates already in that pool are skipped, and the confirmation tells you how many.

Delete

Deleting removes the selected candidates from your candidate list, search results, and reports, and cancels their scheduled interviews and pending messages. Candidates are kept on record, so if you delete someone by mistake, contact CONFIRM support.

Background processing

Bulk changes run in the background. After you confirm, a message confirms the action started, and the list updates as it completes. There’s no need to keep the page open or repeat the action.